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Volunteers

DV Sharks Volunteers

How many volunteers are needed to run a summer Swim Meet? The answer is over 160 volunteers

WE NEED YOU!  The success of our team depends on the involvement and support of many parent volunteers. During the summer season, we ask each parent to help with the following positions during and in preparation for the meets. Please note some positions require certification.

All of our families are required to volunteer at least six times at meets throughout the summer.

This is a non-negotiable aspect of swim team membership because it truly takes a village to run a swim meet! However, it's not hard work. Volunteering is a wonderful way to experience swim meets from the best seats in the house--right next to the swimmers! It gives you something to do during a long event, and the swimmers love to see their parents on-deck, supporting them. We find that the people who volunteer, when surveyed at the end of the summer, are the people who have enjoyed their swim team experience the most! So don't be afraid to volunteer your time; you'll get back what you put into it, and make great friends along the way!

If you have special challenges, such as young children, an illness that prevents you from traveling to meets, or other issues, please don't hesitate to contact our volunteer coordinator who can match you to a job that works for you. We have plenty of behind-the-scenes work that needs to get done, as well as social event volunteer opportunities, and we're happy to accommodate our parent volunteers.

Timer/Recorder

TIMERS:The Timers clock the swimmers during the heats. The only knowledge that is required is the working of a stopwatch. The Head Timer will provide training if it is needed. The most important single statistic at a swim meet is the time that a swimmer achieves during the race.

RECORDER:The Recorder records the swimmer’s time (as reported by the timers) on the card at the completion of the race. The recorder also ensures that the right swimmer is in the correct heat and lane before the start of the race.

Runner

The Runner collects the time cards from the recorders and delivers them to the scorers after each heat.

Concessions

Concessions volunteers run the concession stand throughout the meet, and assist with the set-up and clean-up of the concessions area.

Grill Master

The Grill Master will man the grill, grilling hamburgers and hot dogs.

Waffle Makers

The Waffle Makers will work at the concession stand making and serving waffles.

Ribbons

The Ribbon volunteers place the labels with each swimmer's name on the ribbons after the event.

Heat Ribbons:They also hand out heat ribbons to the heat winners during the meet.

Scorer/Verifiers

SCORERS:The Scorers receive the time cards from the runners, determine the official time, and score the meet. They work closely with the Computer Operator.

VERIFIERS:The Verifiers confirm the official time is correct additionally may assist with final verification of the events after entry by computer operator.

Set-Up and Break-Down for Home Meets

Volunteers set-up the pool area on Friday evening prior to each home meet and help with break-down after the meet.

The following positions require certification. Contact John Choberka to learn more.

Stroke and Turn Judges

The Stroke and Turn Judges are responsible for ensuring that swimmers comply with the rules relating to each stroke and turn. This position requires training at the League Certification Clinic for Officials through the Prince William Swim League.

Stroke & Turn Clinic Dates:

TBD at Occoquan Bible Church (3700 Old Bridge Road, Woodbridge, VA 22192)

TBD at Sudley Club (8613 Rixlew Lane, Manassas, VA 20109)

Referee

The Referee is an official who enforces the rules during the meet. Referees must have at least 2-3 years’ experience as a Stroke and Turn Judge. This position requires training at the League Certification Clinic for Officials through the Prince William Swim League.

Referee Clinic Dates:

TBD (3700 Old Bridge Road, Woodbridge, VA 22192)

TBD at Sudley Club (8613 Rixlew Lane, Manassas, VA 20109)

 

Starter

The Starter is the person that starts the heats during the meet. They will use the starting system provided by the league. This position requires training at the League Certification Clinic for Officials through the Prince William Swim League.

Starter Clinic Dates:

TBD at Occoquan Bible Church (3700 Old Bridge Road, Woodbridge, VA 22192)

TBD at Sudley Club (8613 Rixlew Lane, Manassas, VA 20109)

Clerk of Course

The Clerk is responsible for all of the paperwork at the meet prior to the swimmer's event. The Clerk seeds each swimmer in each event to a heat and lane according to their submitted entry time. Swimmers report to the clerk prior to their scheduled event to receive a time card with their heat and lane assignment for that event. The Clerk is always in need of volunteers to help hand out event cards, get swimmers in their proper order, and walk young swimmers to their assigned lane at the start of their event. Clerk of Course requires training at the League Certification Clinic for Officials. Assistants do not require training.

Clerk of Course Clinic Dates:

TBD at Occoquan Bible Church (3700 Old Bridge Road, Woodbridge, VA 22192)

TBD at Sudley Club (8613 Rixlew Lane, Manassas, VA 20109)

Computer Operator

The Computer Operator is responsible for electronic meet entries prior to the swim meet and data entry of meet results at the meet. During the week prior to each swim meet, the Computer Operator must get all meet entries entered into the computer and print event cards for the Clerk of Course. The Computer Operator needs a volunteer or two on the day of the meet to help enter and validate event results.